RECORDS MANAGEMENT SYSTEM

CENTRALIZE AND SIMPLIFY WITH A BETTER RECORDS MANAGEMENT SYSTEM

Easily control records to support your compliance and regulations needs, reduce manual workflows and improve data integrity with Kaseware’s records management system.

Built With Core Capabilities Every Records Manager Needs

All records and documents are controlled, monitored, and can be audited for your peace of mind. Our records management software includes many features to make auditing quick and easy.

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Integrated Reporting

Generate automatic reports built around your organization’s requirements from your records database using dynamic fields and workflows, improving transparency and case tracking.

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Audit Logs

Have confidence that you will know who accessed, edited, and sent any record in the records management system with automatic logging of user activities.

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Secure Access Controls

Set permissions by case type, department, or role to ensure sensitive records are accessible only to those who need them.

Purpose-Built for Public Safety and Security Teams

Unlike off-the-shelf platforms, Kaseware’s records management system is mission-focused and purpose-built, offering seamless workflows for investigative teams. From law enforcement and fusion centers to corporate security teams, everything is configurable to your operational reality.

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Configurable Workflows

Automate approvals, retention schedules, and redaction rules. Tailor your records lifecycle to local, state, or internal policy requirements.

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Audit-Ready and Compliant

Ensure every action is logged and traceable. Review, export, and share logs for internal accountability or external audits with confidence.

Secure and Effective Records Management Software

With robust access controls, Kaseware helps you meet the most demanding standards for records confidentiality and security. Whether deployed in our secure cloud, private cloud, or on-premise, your data stays under your control.

Programmed features in one centralized space

We developed our purpose-built investigative platform to help law enforcement, intelligence agencies, and corporate security personnel manage their investigations, records, and evidence more easily than ever with our suite of advanced tools.

  • Dashboards & Visualizations
  • Reporting & Documentation
  • AI-Powered OCR & Entity Extraction
  • Public Submission Portals
  • Task Management
  • Version History & Redaction
  • Case File Attachments
  • Searchable Content Index
  • Audit Logging
  • And More

Centralize Records in One Platform

Kaseware’s records management system doesn’t operate in isolation. It works seamlessly with the entire investigative platform to ensure accuracy, control, and action. Records are automatically enriched with timeline data, linked evidence, audit logs, and task assignments.

Investigators can search case files, redact sensitive information, and track retention deadlines without leaving the platform. Whether reviewing incident reports, triggering workflows, or archiving case documents, users rely on Kaseware’s integrated tools to manage records securely, meet compliance standards, and support investigative outcomes in real time.

Flexible Retention Options

Store your data no longer than needed and set the framework of your data retention to your exact preferences. Customizable data retention options allow record managers to set rules around the data stored within the records management system, enabling you to meet the regulations important to your organization.

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Retention Timeframe

Set the parameters of your data retention to the exact day, month, or year necessary to you.

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Remove Item Types

Choose between various item options, such as case numbers, entities, calls for service, documents, and for your records framework.

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Real-Time Notifications

Choose which members of your team should be notified at the moment an item is deleted, and choose the style of notification they will receive.

Faster Operations, Smarter Collaboration

Kaseware replaces outdated, siloed systems with one secure, intuitive records management system. Say goodbye to spreadsheets, disconnected databases, and manual workarounds.

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CLIENT KASE NOTES

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DeliverFund’s Fight Against Human Trafficking

DeliverFund is one of these incredible clients. Everyday they take on the challenge to fight human trafficking using the power of combined resources and data.

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Phillips County and “The Case of The Mysterious Drones”

Phillips County used Kaseware’s tools to investigate mysterious drones, improving collaboration and data management for a more efficient investigation process.

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Modernize Your Records Management System

Kaseware’s records management system is used by law enforcement, corporate security, and government agencies to effectively manage records, documents, protect sensitive data, and support mission-critical investigations with confidence.

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Explore other investigative case management features

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Case Management

Kaseware’s case management centralizes evidence, documents, and timelines to streamline and accelerate investigations.

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Search & Query

Kaseware’s search feature uses advanced algorithms to find, filter, and analyze data, enabling faster workflows.

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Task Management

Kaseware’s task management automates assignments, tracks progress, and ensures accountability across investigative workflows.

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GET A LIVE, CUSTOMIZED DEMO

You’ll quickly see how Kaseware can improve your investigations and help you achieve mission success.